Room Rental Fees
Room rental rates* include room setup coordination with event manager, AV technician support for event setup, and basic AV.
- Basic AV in most rooms:
- plasma or projector with screen
- WiFi access
- microphone
- basic video conferencing
*Additional fees may apply for advanced AV and/or facility needs, weekend or night events, and additional security.
Space | Building | External Hourly Rate | Nonprofit Hourly Rate | UO-Eugene, state & municipal agencies Hourly Rate |
|---|---|---|---|---|
Event Space (4-hour minimum) | Library & Learning Center | $220 | $120 | $75 |
Lobby (4-hour minimum) | Library & Learning Center | $220 | $120 | $75 |
Classrooms 114, 203, 301, 303, 306, 310, 311, 314 | Library & Learning Center | $60 | $35 | $25 |
Conference Rooms 108, 120, 216, 316 | Library & Learning Center | $60 | $35 | $25 |
Innovation Commons (4-hour minimum) | Innovation Building | $220 | $120 | $75 |
2nd Floor Event Space (4-hour minimum) | UO Portland Campus Center | $220 | $120 | $75 |
Dining Room Event Space (4-hour minimum) | UO Portland Campus Center | $170 | $95 | $60 |
Campus Green Space/Amphitheater (4-hour minimum) | Outside | $220 | $120 | $75 |
Additional Fees
Fee type | Rate |
|---|---|
Cancellation Fee (based on room rental fee) | 30% |
Cleanup - Extensive | $100 |
* Hours - Extended, before 8 a.m. or after 8 p.m. | $60/hour |
Hours - Weekend (including set up and vacate) | $120/4 hour + $30/hour additional |
*Hours - Extended A/V assistance before 8 a.m. | $60/hour |
Microphone - Lapel | $30 |
Microphone - Extensive set up | $30 |
Projector - Mobile | $45 |
Screen - Mobile | $45 |
Setup - Extensive or change order | $50 |
Setup - Short turnaround (client request) | $50 |
Sound System - Mobile | $75 |
*Staff - Alcohol Designee (see below | $50/hour |
*Staff - Security | $30/hour |
Stage/Riser | $150 |
*Video Recording - Active | $50/hour |
Video Recording - Static | $30 |
- Fee charged per hour.
Alcohol Designee Requirement: Onsite supervision by university faculty or staff is required for all events where alcohol is being served. The UO department hosting or sponsoring an event held at UO Portland is required to provide the alcohol designee. For external client events, Scheduling and Event Services may provide this service for an additional hourly fee dependent on staff availability and day/time of event.
Event Type Definitions
We allow a wide variety of events at UO Portland, some of which can be sponsored or hosted by a UO department. The distinctions between the different levels of involvement are as follows:
External: Event will be considered and marketed as an external client event.
- Event Contact: External client
- Financial Liability: 100% client
- Insurance Liability: Client’s responsibility
- Documents Required from Client: Certificate of Liability Insurance and Facility Use Agreement (created by UO)
- Room Rental fees based on the external client’s type of organization e.g. State/Municipal, Non-Profit, Corporate.
Sponsorship: A UO department states that they will receive a tangible benefit for supporting the client’s event, and that they will have some involvement in the event coordination. It will be considered and marketed as a joint event between the client and the UO department in all materials related to the event.
- Event Contact: Client and/or UO department
- Financial Liability: UO department or Client’s responsibility, depending upon agreement. 50% of the room rental fee can be paid by the UO department (if applicable). The remaining room rental fee and additional fees must be paid by UO index or the client.
- Insurance Liability: Client’s responsibility
- Documents Required from Client: Certificate of Liability Insurance and Facility Use Agreement
- Room Rental fees based on the external client’s type of organization e.g. State/Municipal, Non-Profit, Corporate.
UO Hosted: A UO department states that they will have significant involvement in the event. It will be considered and marketed as a UO event in all materials related to the event.
- Event Contact: UO department
- Financial Liability: UO department. 100% of the room rental fee can be paid by the UO department’s voucher (if applicable). The remaining room rental fee and additional fees must be paid by UO index.
- Insurance Liability: UO department
- Documents Required from Client: None, as it is an internal event.
- Room Rental fees assessed at the State/Municipal rate (internal rate).